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Marissa Schneggenburger

Best Software Tools for Childcare Centers and Preschools

  • September 3, 2021

Investing in childcare software can greatly improve the quality of your childcare center. Childcare software comes equipped with a range of tools to increase efficiency while improving operations, parent communication, and classroom management. 

With all of the available tools and software programs, it’s crucial to find the one right for you and your center. To start, assess the needs of your center so you can better understand what you need to look for in a software. Kangarootime has created a series of guides to help you through the CCMS selection process.

Ready to start improving your preschool? Keep reading to learn more about the top tools from childcare software programs and their benefits.

Automatic Billing and Invoicing

Automatic billing and invoicing will save you and your staff hours each week while reducing the risk of manual error. By implementing a childcare software, you can simplify your payment process while ensuring you receive payments promptly. Along with customized billing cycles and tuition plans, your childcare software can come with a Parent App. This app allows your families to pay their bill directly from their smartphone, therefore increasing parent satisfaction and allowing for timely payments. 

Parent Engagement

Without software, parent engagement can be difficult and time consuming. Software tools allow you to automate aspects of parent engagement, saving you time while connecting parents to your center. Software like Kangarootime, allows you to digitize daily notes, message parents, check children in and out, highlight upcoming events, and more. By giving parents access to this information right on their smartphone, they become more connected than ever to your center and their child. This is a huge value-add for parents and greatly increases the quality of your center. 

Contactless Check-in

Health and safety is more of a priority than ever. Ensuring your center’s staff and children are safe and healthy is crucial for the success of your center. With software, you can check children in and out of your center with minimal contact while also recording important health information like temperatures, symptoms, etc. Kangarootime’s software even integrates with Kisi’s doorlock system for additional center security. 

Document Management

Your center requires constant document management and storage. Software can digitize this information, saving you time and space. With a Document Manager, you can store important information regarding enrollment, immunizations, allergies, and more. You can also set expiration dates and automatic reminders to make sure your documents are as accurate as possible. A document management system is a key software tool and makes staying organized easy.


Understand the financial viability and growth potential of your center using in-depth reporting through software. Software like Kangarootime comes with a variety of financial and operational reports to give you better insight into your business. This type of reporting also comes in handy when it comes to licensing. Licensing regulations can be in-depth, confusing, and time-consuming. Having all of the info you need clearly displayed within your software makes this process a breeze.

Interested in learning more about Kangarootime? Fill out the form below to get in touch with one of our product consultants!

Kangarootime is the leading all-in-one childcare management software for daycares and preschools. With billing and invoicing capabilities, parent communication and staff management tools and classroom automation, Kangarootime helps childcare centers grow and scale. To learn more about optimizing your center with Kangarootime, visit kangarootime.com

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