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Marissa Schneggenburger

6 Ways to Increase Efficiency at Your Childcare Center 

  • July 25, 2023

Due to the craziness that comes with managing a childcare center, it’s important to find ways to simplify and automate as many tasks as possible. By increasing efficiency, administrators and educators can spend less time on managing responsibilities and more time caring for children and growing your business.  

Here are 6 ways to improve efficiency at your preschool, daycare, or childcare center. 

1. Automate Administrative Tasks 

Attendance, billing, and scheduling are just a few of the time-consuming daily tasks for administrators. Software programs like Kangarootime can minimize these complex responsibilities and save administrators over 10 hours per week. By optimizing your staff and child schedules, automating billing and invoicing, and keeping attendance quick and easy, you’ll increase efficiency in your operation. 

2. Focus on Staff Development 

Create a solid onboarding process to ensure all new and current employees are up-to-speed in their roles and responsibilities. Look for ways to encourage development among staff whether that’s bringing them to conferences or attending virtual webinars

3. Create Policies and Procedures 

Having clear policies and procedures cuts down on questions and miscommunications. Be sure your employee and parent handbooks are up-to-date and create any policies or procedures that can alleviate recurring problems. 

4. Encourage Open Communication 

Be sure your staff and families are willing and able to communicate. Your staff need to be comfortable with one another in order to perform their jobs effectively. Using a communication system, this process can be faster and easier. The same goes for families. It’s crucial to keep your families in the loop regarding their children or center information. Use your parent app to talk to families frequently to eliminate misunderstandings and constant questions.  

5. Ask for Feedback 

Look for continuous improvements at your center. This could involve quarterly feedback meetings, surveys, or audits. Finding the problems and bottlenecks at your center is the first step to improving and increasing efficiency.  

6. Utilize Technology 

Beyond administrative tasks, technology can help simplify and automate operations at your center. Look to your software to help forecast open spots, maintain ratios, plan curriculum, communicate with parents, and more.  

Using these 6 tips and strategies, you’ll see an improvement in efficiency at your school or center. This will allow you to provide high-quality care, improve relationships with staff and families, and grow your business.  


Kangarootime brings childcare together with all of the tools centers need to succeed. One, easy-to-use system helps ECE professionals run their business more efficiently while optimizing their classrooms, connecting with families, and empowering staff. Our passionate team of industry experts has a heart for learning and is committed to being a partner to the childcare community. We’ve been serving providers since 2015 and together, we’re advancing childcare forward. To learn more, visit kangarootime.com.

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