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Marissa Schneggenburger

Best Childcare Software for Universities and Colleges

  • June 21, 2021

It’s becoming more and more common for colleges and universities to offer childcare due to the multitude of benefits it provides to the institution as well as their students, staff, and faculty. These childcare centers offer the freedom and flexibility for students and staff to focus on their schooling and work without the added hassle of finding external childcare services. These centers provide quality care and work to provide a nurturing environment for each child. The added support of a childcare management system only improves these services and the parent experience. 

The Benefits of Universities and Colleges Offering Childcare

As the number of students with children increases, so does the need for accessible childcare. Around half of the colleges in the United States already offer childcare and the number continues to rise.

By adding childcare as a service, both universities and their community are reaping the benefits.

Universities and colleges that offer childcare for students have seen:

  • Increased graduation rates
  • Improved retention rates
  • Higher GPAs
  • Increased student enrollment
  • Stronger persistence and performance

Childcare Software for Colleges and Universities

Kangarootime’s childcare management software is equipped to help colleges and universities manage their childcare business. Our wide range of features ensures you can effectively manage your center and provide top-quality care for your students, staff, and faculty. Learn more about our features below. 

Automatic Billing and Invoicing Management

Kangarootime automates your billing processes through customized billing plans and cycles along with automated invoices. This allows you to save significant time each week, manage billing processes more effectively and increase efficiency. (As a reference, we find that customers who used to spend 8 hours or more per week on managing billing now only spend 1-2!)

Kangarootime’s will allow your university’s or college’s childcare center to:

  • Send automatic invoices
  • Manage payments
  • Process ACH and credit card transactions
  • Collect financial reports
  • Track credits/charges
  • Let parents and guardians pay online or within a Parent App

Parent and Guardian Engagement

Allow your students, faculty, and staff to connect to their children throughout the day with Kangarootime’s parent engagement features. Our Parent App gives parents a look into their child’s day through digital daily notes and photos. They can also see upcoming events and reminders, message staff, check their children in and out, and pay their bill. Improve parent relationships, increase communication, and receive more timely payments. Learn more about these parent engagement features here. 

Classroom Management

Kangarootime comes equipped with a range of tools to effectively manage your classroom. Empower your staff members and equip them with the right tools so they can focus on what matters most – the children in your care. Kangarootime makes it easy to:

  • Monitor classroom ratios
  • Take group attendance
  • Oversee each space in your center
  • Record digital notes
  • Perform Health Checks
  • Approve check-ins and check-outs

Staff Management

Running a childcare center at a college or university comes with the task of managing a range of staff members. Coordinating staff schedules, overtime, and vacation time is overwhelming and leaves room for human error. With childcare management software like Kangarootime, scheduling your staff can be digital and organized. Using our Staff Scheduling tool, you’ll be able to see overtime hours, log breaks, and approve time-off requests. Staff can easily access their upcoming schedule and request any PTO. When it comes to payroll, you can export the provided .csv files directly to your payroll provider. This makes the entire scheduling and payroll process easy and seamless. Better manage your staff and help them succeed by using the right tools—sign up for Staff Scheduling today!

Check out some of Kangarootime’s additional features:

  • Payroll Management
  • Attendance Tracking
  • Financial Reporting
  • Document Management
  • Health Checks and Screenings
  • Immunization and Allergy Tracking
  • Ratio Management
  • Contactless Check-in/Check-out

Learn More About Kangarootime

If you’re looking for a replacement for Childcare Sage or your current software program, Kangarootime could be the right fit for you. Fill out the form below to learn more about our software and schedule a demo to get an in-depth look at our features. Our product consultants can’t wait to meet you and are ready to help you improve your center. 

Kangarootime is the leading all-in-one childcare management software for daycares and preschools. With billing and invoicing capabilities, parent communication and staff management tools and classroom automation, Kangarootime helps childcare centers grow and scale. To learn more about optimizing your center with Kangarootime, visit

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