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Genevieve Carbone

Top 5 Considerations For Childcare Management Software

  • May 26, 2020

Looking for Childcare Management Software? Here are 5 Things to Consider

Childcare Management Systems (CCMS) can help simplify processes and take your center to the next level. With so many solutions out there, it can be hard to know which is the right option for you, your families, and your staff members.
To help find which childcare management software meets your needs, consider these 5 things: 

  1. Different Types of Software

  2. User Interface and Experience

  3. Implementation

  4. Customer Service

  5. Financial Considerations

Different Types of Software

Being aware of the different types of software can help you and your team choose which one works best for you. Each type of childcare management software comes with its own challenges and benefits.

Cloud-based software is flexible and allows your information to be accessed via multiple locations and devices. Typically, this software will require a subscription associated with a monthly charge. 

Traditional Perpetual Licenses software requires you to purchase it and download it to your computer. Usually, you will be required to update it on each device you plan to use it on and must re-download it to receive upgrades. 

User Interface and Experience

The user interface and experience are essential considerations to note when selecting a CCMS. These will influence how the software is adopted and used within your company. 

If the navigation, interface, and user experience are clear, there’s a higher chance of a smooth training and implementation process. To get a better understanding of the software interface, try scheduling a demo and asking the necessary questions. 


When you choose childcare management software, the implementation period plays a big part in ensuring its success. During this time, you and your team are trained and the software is set in place in order to properly support your center(s).

It’s important to understand how long this process takes and what the customer service support looks like along the way. 

Customer Service

Customer service is a crucial aspect to consider when selecting and implementing a CCMS. Without accessible and responsive customer service teams, it can be difficult to resolve issues and run your business. 

After the onboarding process is complete, you’ll want to ensure you have additional resources when it comes to troubleshooting issues. Most software companies have multiple ways to contact them and request support. 

Financial Considerations

The financial aspects of new software are an important part of the selection process. When choosing a software, make sure you understand their pricing model.

Most software companies will operate with a monthly fee model or a one-time fee. Additionally, be aware of credit card processing fees that could come up when accepting payment. 

To ensure you fully understand the charges, ask for a price quote and schedule a software demo. 

Now that you understand the foundation of childcare management software, it’s important to outline the specific features you’re looking for. To help read the ‘Top 5 Features to Look for When Considering a Childcare Management Software’.

For the full comprehensive guide to selecting your childcare management system, fill out the form below.

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