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Marissa Schneggenburger

5 Ways Digitizing Processes Can Increase Childcare Staff Retention

  • October 15, 2021

2021 is well into the digital age. It’s safe to say a large part of our world revolves around technology and the simplicity it can bring to our lives. By digitizing processes, we’ve been able to save time and increase efficiency. 

Bringing this same idea to childcare only enhances centers’ processes, operations, and productivity. With the current state of hiring and employment in the ECE industry, it’s more important than ever to focus on staff retention. By digitizing processes, owners are able to make jobs easier for childcare staff while improving their centers. Check out the five ways digitizing processes can help increase staff retention at your childcare center. 

1. Contactless and Secure Drop Off

Drop-off and pick-up are two of the most hectic times for childcare staff. Staff need to ensure they are checking the right children in and out, giving them to the correct parents, and maintaining a level of safety all in an efficient manner. To help make this process safer and easier, digitize check-in and check-out using a kiosk through your childcare software system. 

Kangarootime’s kiosk comes equipped with a QR code and phone number entry along with a secure pin for parents to help make this time faster and less stressful.

2. Classroom management

Managing their classroom is the most important part of your staff’s job. However, keeping track of ratios, taking attendance, recording daily notes, and more all while watching the children isn’t easy. Digitizing your classroom management can help your staff focus on what matters most – the children in their care. 

Now, there is childcare software available that allows staff to easily track attendance, monitor ratios, take daily notes and more with helpful prompts and easy-to-use interfaces. This keeps all of these important processes in one place and makes classroom management easier than ever.

3. Scheduling

Have you found difficulty when it comes to scheduling your staff? On top of tracking vacation time, time-off requests, overtime hours, and more, keeping your staff scheduled efficiently is not an easy task.

Using a platform like Kangarootime allows you to save time and ensure efficiency by keeping your staff management tools in one platform. Monitor time off requests, track vacation time, and avoid overtime hours easily. 

Not only does this make scheduling easier for admins and owners, but your staff have an efficient platform to use when monitoring their schedule, requesting time off, checking in, and more.

4. Communication with parents

A huge part of center success revolves around parent communication. Digitizing this important daily task not only improves staff retention but makes parents happier as well. Using software, staff can now send pictures, videos, and messages to parents right through their tablet. Parents can use their smartphone to be connected to their child more than ever. Following along with their child’s day and monitoring their progress helps build their trust in your center and staff and results in happy families. Easy parent communication also gives staff peace of mind and allows them to keep a safe and successful classroom. 

5. Center Connectivity

Digitizing processes goes beyond your staff’s individual tasks. By digitizing your entire center, you’re increasing connectivity and communication. Your staff is able to connect to other employees, offer recognition, complete tasks more efficiently, and provide feedback.

All of this contributes to a thriving center. When all of your systems are connected and in place, your center is able to focus on increasing enrollment and revenue knowing your staff and family retention rates are high. 


For more information on digitizing your center through childcare software, visit

Kangarootime is the leading all-in-one childcare management software for daycares and preschools. With billing and invoicing capabilities, parent communication and staff management tools and classroom automation, Kangarootime helps childcare centers grow and scale. To learn more about optimizing your center with Kangarootime, visit

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